1- TERMS OF REFERENCE:
In these terms and regulations for participation, the term Exhibitor shall include all employees, staff and agents of any company, partnership, firm or individual to whom space has been allocated for the purpose of exhibiting.
The term Exhibitionâ shall mean: HORECA Kuwait 2016.
The term Organizer shall mean: Leaders Group For Consultancy and Development.
2- APPLICATION FOR PARTICIPATION:
a) All applications for participation shall be made on the prescribed application form, which shall be submitted to the Organizer. Rejection of an application shall not give rise to any claim for damage.
b) The Exhibitor submits the application form and pays to the Organizer 50% of the participation fee immediately.
c) Application form must be completed by all required information. By signing the application, the Exhibitor is deemed to have agreed on all these terms and regulations unconditionally and formally waives his right to contest the same.
3- ALLOCATION OF EXHIBITION SPACE:
a) The Organizer shall allocate the space in accordance with the nature of the exhibits or in the manner the Organizer deems fit.
b) Should exceptional circumstances so demand, the Organizer shall reserve the right to change the space allocated to the Exhibitor at any time prior to the commencement of the build-up of the exhibition. Such changes shall be at the discretion of the Organizer and the Exhibitor shall have no claim for compensation as a result of the changes.
4- USE OF EXHIBITION SPACE:
a) Exhibitors are bound to exhibit the announced products or services and to have competent personnel during the open hours of the Exhibition. Every Exhibitor is entitled to occupy the space allotted to him one day prior to the opening of the exhibition. In the event of default for whatever reason, the Organizer has the right to deal with the space in any way he thinks best and in this case the exhibition deposit will not be refunded.
b) All exhibits must accord with the description of the application form, and be related to the theme of the Exhibition. Direct sales without permission of the Organiser are completely prohibited. If the Exhibitor violates the above-mentioned rules, the Organiser can remove his exhibits or order the dismantling of his booth.
c) The Organizer reserves the right to refuse admittance to the Exhibition to any person.
d) Exhibitors are not allowed to sub-let the space allotted to them to other parties either in whole or in part without the written consent of the Organizer. Modifications including decoration such as painting the floor, ceiling and pillars will not be permitted, and consequent damage to the Exhibition hall will be compensated by the Exhibitor.
e) Exhibitors will be totally responsible for the cost of restoring to its original condition any part of the land or structure occupied by them, which has been altered or damaged in any way.
f) Exhibitors shall be totally responsible for obtaining entry visas as may it be required to enable them, their staff, agents, representatives, visitors, or others to attend the Exhibition. In no event shall there be any claim for damages or otherwise against the Organizer in respect of any loss or expense relating thereto.
5- TERMS AND METHODS OF PAYMENT:
a) 50% deposit of the participation fee and of relevant stand charges must be paid upon signature by the Exhibitor.The balance shall be paid no later than 60 days prior to the opening of the exhibition.
b) The participation fee shall be paid by the due date. Otherwise the Organizer has the right to cancel the contract, and in this case, the Exhibition deposit will not be refunded.
6- BREACH OF CONTRACT AND WITHDRAWAL BY EXHIBITOR:
a) In the events of abandonment or rejection of the allocated spaces, the Organizer has the right to cancel the Exhibitor’s application. In this case, the Exhibition deposit will not be refunded.
b) In the event of partial abandonment or rejection of the allocated space, the Organizer has the right to cancel the application or reallocate the partly abandoned or rejected space. In this case if the participation fee for the diminished space is already paid, the deposit will not be refunded. But if that fee is not yet paid, the Exhibitor should pay half of the fee related to the diminished space.
7- CHANGES OF DATES OR CANCELLATION OF EXHIBITION:
a) If unforeseen events arise which are not the responsibility of the Organizer, the Organizer reserves the right to:
Cancel the Exhibition: in this case the participation fee will not be refunded.
Change the date of the exhibition: in this case the Exhibitors who are unable to attend the fair at the new date are authorized to cancel their contract by registered letter within one week following their notification of the change of date and in this case, the Organizer will keep 50% of the participation fee.
b) The Organizer reserves the right to terminate the exhibition if use or occupancy of the
Exhibition premises is or will be materially interfered with by reason of fire, casualty, strike, embargo, injunction, acts of God, or any other act or any other force majeure or event beyond the Organizer’s reasonable control during any period of time the availability of which is critical to the success of the fair. It is expressly agreed that such a termination shall not constitute a breach of this agreement.
c) The Organizer reserves the right to change the venue and duration of the Exhibition if exceptional circumstances demand. No refunds will be given.
8- DECORATION OF STAND SERVICES:
a) All Exhibitors must complete their construction and/or decoration by the date and time stipulated by the Organizer in the exhibitor’s/participant’s manual.
b) The Organizer reserves the right to make an additional charge to each Exhibitor equal to any amount charged to them for any services supplied whether specifically ordered or not. The Organizer accepts no responsibility to breakdown or failure of any of the services provided for or in connection with the Exhibition.
9- MOVEMENT OF EXHIBITS:
Exhibitors undertake to remove all exhibits from the Exhibition Hall immediately after closing the exhibition and shall indemnify the Organizer for loss by reason of delay or damage to the Exhibition Hall.
a) The Organizer shall take all the reasonable security precautions in the interest of exhibitors and visitors.
b) The Organizer shall not be held responsible for any loss or theft or damage to exhibits at the Exhibition Hall during the build-up, Exhibition & dismantling period. The Organizer shall also not be held responsible for any loss or damage to exhibits or any article belonging to the Exhibitor.
The Organizer is not responsible for any damage caused by the exhibitors to a third party or to themselves, nor to the loss, theft or destruction of equipment or commercial goods exhibited. Each Exhibitor must subscribe an individual insurance policy against these risks.
12- FIRE REGULATIONS:
a) Materials used in stand and display construction must be properly fire-protected in accordance with the regulations of fairgrounds.
b) The Organizer has the right, should circumstances so require, making changes to the Exhibitor’s stand for the purpose of fire control.
13- SUPPLEMENTARY CLAUSES:
a) Whenever necessary, the Organizer shall have the right to issue supplementary regulations in addition to those â€in the Terms and Regulations for participation to ensure the smooth management of the exhibition.
b) Any additional written regulation instruction shall be binding on the Exhibitors.
c) The Exhibitor shall also observe HORECA Kuwait Rules and Regulations.
d) An Exhibitorsâ€™ manual will be sent to each Exhibitor containing detailed instructions for the organization of the exhibition.
14- DISPUTES AND JURISDICTIONS:
a) The Organizer will be validly notified of any claim only if submitted in writing to the address given below on the former page within two weeks of the closing date of the Exhibition.
Notices or claims addressed to the Exhibitors will be posted at the address given below and deemed to have been delivered within 5 working days of being posted.
b) Any dispute or question which may arise at any time hereinafter between the Organizer and the Exhibitor concerning these Terms & Regulations for participation or the rights and liabilities of the parties hereto shall be settled by the Court in Kuwait in accordance with Kuwaiti law.